Without project management, your team and clients will be vulnerable to chaotic management, unclear goals, lack of resources, unrealistic planning, high-risk activities, poor quality work, over-budget projects, and late deliveries.
From the perspective of a project manager, project management is basically about delivering results that will affect some change for the organization’s benefit.
What’s more, to better understand why project management is essential, below is a list of some of the reasons that will convince us of the importance and relevance of project management.
1. Clear Focus and Goals
Without effective project management, your team may start working on a project with no clear direction. However, when your team members understand the focus and purpose, the project will proceed without confusion or chaos. You’ve won half the battle if you start a project the right way.
2. Realistic Project Planning
Project planning is the most crucial aspect of project management that will decide the fate of your project. You will be able to successfully complete your projects when you can estimate what you can achieve for when and how much. On the other hand, your project is doomed to fail if no precise budget estimates and no realistic deadlines.
3. Utilize Resources Optimally
When working on a complex or simple project, improper use of resources can lead to havoc. Using the correct project management methodologies can help you realize utilizing resources to get the most out of your project. For example, small and medium scale projects will give the best results with a modern approach, while large-scale projects will give the best results with a traditional project management approach.
4. Risk Management
Often, we start a project with the best strategy but fail to recognize the potential risks that could hinder the project’s overall progress. A project manager will always be one step ahead of unwanted risks and threats with effective project management.
5. Quality Control
There is a fundamental need for a project member to adhere to project guidelines, deadlines, budgets, craft standards, and quality control.
Project management is beneficial in identifying, managing, and controlling the quality of whatever will be achieved.
The benefits of adequate project management include:
- Understand various project objectives and outcomes
- Satisfying the needs of all parties involved in the interests of the project
- Effective use of project resources
- Greater chance of achieving the desired result
Each Project Manager is mostly doing all the above, but no need to do it manually. Everything can be done automatically.
Project Management Software Microsoft
This software is called Microsoft Project. Microsoft Project Professional is a project administration software used to plan, manage, monitor, and report data from a project. The ease of use and flexibility of the worksheets and the scope of project elements make this software very supportive of the administration process of a project.
Microsoft Project provides the elements of perfect project management by combining ease of use, capabilities, and flexibility so that users can manage projects more efficiently and effectively.
You will get information, control project work, schedule, financial reports, and control the cohesiveness of the project team. You will also be more productive by integrating familiar Microsoft Office programs, creating robust reporting, controlled planning, and flexible tools.
Construction project management requires a long time and high accuracy. Microsoft Project can support and assist the task of managing a construction project to produce accurate data. The advantage of Microsoft Project is its ability to handle the planning of an activity, organizing and controlling time and costs that convert data input into output data according to its purpose.
Building Construction Project Management with Microsoft Project is intended explicitly for planners and practitioners who want to apply practical, fast, and applicable project management principles to manage building construction projects.
Microsoft Project includes things needed in project management, starting from making project plans, allocation of available resources, project cost planning, allocation of available resources, project cost planning, making project movement plans, and the project evaluation process. It is hoped that this book will help project planners organize and control building construction projects professionally.
Microsoft Project is software that can be used to create project designs and perform project management. The completeness of facilities and extraordinary capabilities in processing project data make this software the most widely used by computer operators. The existence of this software is really qualified to help and facilitate users in completing work, especially work related to project data processing.
Microsoft Project Benefits
Able to schedule production effectively and efficiently because it is supported by information on the allocation of time required for each process and resource requirements for each process over time.
Can be obtained directly cost flow information during the period.
Easy to modify rescheduling various types of project stages.
Preparation of the proper production schedule will be easier to produce in a fast time.
Project Management Software to Reach Goals
The expected goal of using Microsoft Project is the implementation of an effective & uniform project management system.
This management software from Microsoft is very helpful in eliminating duplication of information & data entry, reducing dependence on spreadsheets, making it easier to create consolidated reports, and improving communication between staff/employees.
The information system in this application enables up-to-date, accurate, timely, and reliable project monitoring.